1.6 Customer Relationship Management (CRM)

The Impact of CRM on Customer Loyalty and Retention

In the final analysis, companies want to accomplish two things: improve customer service relationships and improve customer retention. It is typically easier and less expensive to retain a loyal customer than acquire a new one. One way to accomplish that is through customer relationship management (CRM)—the means through which companies track, manage, and analyze customer interactions.⁴⁵

There are a number of CRM software systems available in the marketplace, and most accomplish the same thing. They basically track and work with data about customers. For example, they link and analyze customer contact information. They store and track contact with company representatives, such as phone calls, emails, live chat conversations, service requests, purchases, and returns. One good example of CRM software is Salesforce, which is the market leader for CRM software in North America, Western Europe, Latin America, and the Asia-Pacific region.⁴⁶

There are many types of CRM software; however, most CRM software focuses primarily on one of the following major categories:

• Operational. Operational CRM software deals with three types of operations: marketing, sales, and service automation. Operational CRM software is intended to assist businesses in automating how they approach leads and potential customers in order to convert those potential customers into actual customers.⁴⁷
• Analytical. Analytical CRM software is all about data management and analysis. The software is designed to collect, organize, and analyze the inputted data, providing management with insights needed to better understand market trends, understand customer needs and wants, and make data-driven strategic decisions.⁴⁸
• Collaborative. No business functions on an island. When businesses share customer data with one another, they gain insights and additional perspectives on customer behavior that is mutually beneficial. This collaboration allows each business to obtain information that it would not otherwise have access to. ⁴⁹

Before we can explore how CRM impacts customer loyalty and retention, it’s probably a good time for a few definitions. Customer loyalty is an ongoing positive relationship between a customer and a business. Customer loyalty is at the crux of repeat purchases of your product versus those of your competitors. One common way to accomplish this is to offer reward/loyalty cards. For example, you may have a frequent flyer card from an airline or a loyalty card from Starbucks or a retailer like Designer Shoe Warehouse (DSW), which rewards VIP customers with points for each purchase.

Customer retention is a closely related concept; it refers to a company’s ability to transform new customers into returning customers. In its simplest terms, it’s how you keep your customers coming back for more. The goal of customer retention is to reduce the number of customer defections, or those who buy your product at least once and then not again.

How does CRM impact customer loyalty and retention? Let’s take a look at some of the ways CRM accomplishes this:

• Leveraging Customer Data. With CRM, a business can gather data on your existing customers and prospective customers so that their experience is a more positive one. For example, you can keep track of important dates such as customer birthdays or purchase anniversaries, and CRM software can send automatic emails to them with coupons or other incentives.⁵⁰
• Enhanced Customer Communications. CRM software can be programmed to automatically send thank you notes to customers, send newsletters regarding new products, and send customer satisfaction surveys or polls so that you can glean more insight into your customers’ levels of satisfaction with your product or service.⁵¹
• Ascertaining Customer Needs. Fostering customer loyalty begins with understanding what your customers want and need. An effective CRM program can track customers’ purchase history, habits and preferences, and even web and email interaction. From this information, you can gain valuable insights that will aid you in developing targeted marketing strategies.⁵²
• Gathering Feedback. We’d previously mentioned distributing customer surveys through use of your CRM software. This will provide you with valuable feedback not only about customers’ perceptions of your product or service but also about their customer experiences. Have you ever received a message from Amazon after an online purchase, asking if you’d review the item you purchased? That’s likely the result of an effective CRM system.⁵³
• Managing Customer Loyalty Programs. CRM software can assist you in identifying prospective loyalty program members and track member rewards. Loyalty programs reward members for purchases and have been shown to increase customer retention. For example, according to research, approximately 84 percent of customers indicate that loyalty programs are an incentive to remain with a brand, and 66 percent report that their spending behavior is actually altered by the ability to earn rewards.⁵⁴

The Role of CRM in Building Customer Equity

We have already talked about customer equity—the potential profit a company earns from all of its customers, both current and potential—and customer equity is a core CRM benchmark. CRM isn’t a one-way communication street to customers. It’s a two-way street that allows customers to define and consequently shape offerings in terms of their requirements. This paves the way for open, honest dialogue that can ultimately lead to benefits to customers, thus resulting in higher customer equity.